Services
Day-of Coordination
Includes:
1-2 planning meetings before the event
Vendor confirmations & timeline creation
Up to 8 hours of on-site coordination
Pricing Based on Event Size:
Small Events (Under 50 Guests): $1,500 – $2,500
Medium Events (50-150 Guests): $2,500 – $3,500
Large Events (150+ Guests): $3,500 – $5,000
Partial Planning
Includes:
Everything in Day-Of Coordination +
Vendor recommendations & contract review
Budget & timeline assistance
Up to 4 planning meetings
Pricing Based on Event Size:
Small Events (Under 50 Guests): $3,000 – $4,500
Medium Events (50-150 Guests): $4,500 – $6,000
Large Events (150+ Guests): $6,000 – $8,000+
Add-On’s
(Priced Separately)
Extra hours on event day ($150–$250/hour)
Additional planning meetings ($200–$300 each)
Custom event branding (pricing varies)
Guest list & RSVP management ($500+)
Planning with Intention
I’ve spent years working in hospitality and event environments where details matter and expectations are high. That experience shapes how I plan today—calmly and creatively, with a strong focus on clear communication, organization, and follow-through. My role is to support your vision, manage the moving pieces, anticipate needs along the way, and ensure your event feels intentional, stress-free, and genuinely enjoyable from start to finish.
How I Work
Working together should feel collaborative and personal—not templated or transactional. You’ll have space to talk through ideas, ask questions, and make decisions at a pace that feels right for you. I’ll help you sort through options, bring clarity when things feel overwhelming, and keep everything moving forward behind the scenes. While you’re enjoying the experience, I’m holding the details—so your event comes together in a way that feels real, warm, and entirely your own.
FAQ’s
General Questions
What types of events do you plan?
Jacquelyn Koester specializes in weddings, corporate events, private parties, and milestone celebrations. Whether you need full-service planning or just day-of coordination, we’ve got you covered!
What’s the difference between Day-Of Coordination and Partial Planning?
Day-Of Coordination is for clients who have planned their own event but need a professional to execute it smoothly. We finalize details, create a timeline, and manage vendors on the big day.
Partial Planning is ideal for those who need some help along the way—vendor recommendations, timeline creation, and budget assistance—while still handling certain aspects themselves.
How far in advance should I book your services?
Weddings: 3-6 months for Partial Planning, and 2-3 months for Day-Of Coordination.
Other Events: At least 3-6 months in advance for large events, and 1-3 months for smaller ones.
Do you offer venue and vendor recommendations?
Yes! We have a curated list of trusted vendors (florists, photographers, DJs, caterers, etc.) and can connect you with professionals that fit your style and budget.
Pricing & Payment
How much do your services cost?
Pricing varies based on event size, location, and complexity. Our base packages start at:
Day-Of Coordination: $1,500+
Partial Planning: $3,000+
A detailed quote will be provided after our initial consultation.
Do you require a deposit?
Yes, a non-refundable deposit is required to secure your event date. The remaining balance is due 7 days before the event.
What forms of payment do you accept?
We accept credit cards, bank transfers, and Zelle. Payment plans are available upon request.
What is your cancellation policy?
(Refer to the cancellation policy in your contract.)
Cancellations made 45 days before the event are eligible for a partial refund.
Cancellations within 30 days are non-refundable.
If your event needs to be rescheduled, we will do our best to accommodate a new date (subject to availability).
Logistics & Day-Of Execution
Will you be there on the day of the event?
Absolutely! Our team will be on-site to manage logistics, vendors, and any last-minute changes so you can relax and enjoy your event.
Do you handle set-up and breakdown?
We oversee set-up and breakdown, ensuring everything runs smoothly. However, we do not physically set up tables, chairs, or decor unless specified in your package.
How do you manage unexpected issues?
We always have a backup plan! Whether it’s bad weather, a vendor no-show, or last-minute changes, we handle issues quickly and discreetly to keep your event running smoothly.
Can you accommodate last-minute changes?
We try our best! Small changes can usually be made, but major adjustments (such as a venue switch or guest count changes) may incur additional fees.
Vendors & Contracts
Do you sign vendor contracts for me?
No. Clients are responsible for signing vendor contracts and making payments directly to vendors. We can review contracts and negotiate terms on your behalf.
Do you take vendor commissions?
No. We recommend vendors based solely on quality, reliability, and fit—not commission.
Can you work with my existing vendors?
Absolutely! We’re happy to coordinate with vendors you’ve already booked.
Miscellaneous Questions
Do you travel for events?
Yes! We primarily serve South Florida, but are available for travel. Additional travel fees may apply for out-of-area events.
Are you insured?
Yes, we carry liability insurance to protect against unforeseen circumstances. However, we recommend clients purchase event insurance for additional coverage.
How do we get started?
1. Fill out our inquiry form or email us at jacquelynkoester1@gmail.com.
2. Schedule a free consultation to discuss your vision.
3. Secure your date with a signed contract & deposit.
4. Let’s start planning your dream event! 🎉
Need more info? Let’s chat!
📩 [jacquelynkoester1@gmail.com]
📞 [ 561.529.1300]
🌐 [www.jacquelynkoester.com]
Contact us
Let’s Make Magic Happen! ✨ Drop your details, and I’ll be in touch soon. I can’t wait to bring your vision to life! 🎉
