Services
Let’s Build Something
For the dreamers who have something brewing but don't know where to start.
You have an idea — a community event, a pop-up, a gathering, something that doesn't quite exist yet but absolutely should. I'll help you shape it, name it, design it, and make it real. From the first spark to the final detail, I'm your creative partner every step of the way.
What's included: Concept development and naming, event styling and design direction, marketing and promotional materials, vendor sourcing, and day-of production.
Day-of Coordination
For the couple or client who has planned their event and needs a trusted professional to bring it all together on the day.
This is for you if you love planning but want someone you trust completely to execute your vision while you actually enjoy the day. I handle the timeline, vendor communication, setup coordination, and every detail from start to finish — so you can be fully present for the moments that matter.
What's included: 1-2 planning meetings before your event, vendor confirmations and timeline creation, up to 8 hours of on-site coordination, and a calm, organized presence from start to finish.
Partial Planning
For those who want a creative partner from the start.
This is for you if you have a vision but want someone in your corner to help shape it, refine it, and bring it to life. We'll work together on design direction, vendor selection, budget guidance, and logistics — so nothing falls through the cracks and everything feels intentional.
What's included: Up to 4 planning meetings, vendor recommendations and contract review, budget and timeline assistance, plus everything in Day-Of Coordination.
How I Work
I spent 20 years working in hospitality — from luxury hotels across the country to the South Florida event scene I now call home. That experience shapes how I plan today. I know how events actually work from the inside out, which means I can anticipate problems before they happen and solve them quietly before anyone notices.
Working together should feel collaborative and personal, not templated or transactional. You'll have space to talk through ideas, ask questions, and make decisions at a pace that feels right for you. While you're enjoying the experience, I'm holding the details so your event comes together in a way that feels real, warm, and entirely your own.
FAQs
General Questions
What types of events do you plan?
I work across a wide range of events — weddings, corporate gatherings, private parties, milestone celebrations, and community experiences. Whether you need someone to execute your already-planned event, a creative partner from the start, or help bringing a brand new idea to life, I have a service that fits.
How far in advance should I book your services?
Weddings:3-6 months for Partial Planning, and 2-3 months for Day-Of Coordination.
Other Events: At least 3-6 months in advance for large events, and 1-3 months for smaller ones.
Do you offer venue and vendor recommendations?
Yes! I have a curated list of trusted vendors (florists, photographers, DJs, caterers, etc.) and can connect you with professionals that fit your style and budget.
Pricing & Payment
How much do your services cost?
Pricing is customized to each event. Reach out and I’ll put together a quote that fits your needs.
Do you require a deposit?
Yes, a non-refundable deposit is required to secure your event date.
The remaining balance is due 7 days before the event.
What forms of payment do you accept?
I accept credit cards, bank transfers, and Zelle. Payment plans are available upon request.
What is your cancellation policy?
(Refer to the cancellation policy in your contract.)
Cancellations made 45 days before the event are eligible for a partial refund.
Cancellations within 30 days are non-refundable.
If your event needs to be rescheduled, I will do my best to accommodate a new date (subject to availability).
Logistics & Day-Of Execution
Will you be there on the day of the event?
Absolutely! I will be on-site to manage logistics, vendors, and any last-minute changes so you can relax and enjoy your event.
Do you handle set-up and breakdown?
I oversee set-up and breakdown, ensuring everything runs smoothly. However, I do not physically set up tables, chairs, or decor unless specified in your package.
How do you manage unexpected issues?
I always have a backup plan! Whether it’s bad weather, a vendor no-show, or last-minute changes,
I handle issues quickly and discreetly to keep your event running smoothly.
Can you accommodate last-minute changes?
I try my best! Small changes can usually be made, but major adjustments
(such as a venue switch or guest count changes) may incur additional fees.
Vendors & Contracts
Do you sign vendor contracts for me?
No. Clients are responsible for signing vendor contracts and making payments directly to vendors.
I can review contracts and negotiate terms on your behalf.
Do you take vendor commissions?
No. I recommend vendors based solely on quality, reliability, and fit—not commission.
Can you work with my existing vendors?
Absolutely! I am happy to coordinate with vendors you’ve already booked.
Miscellaneous Questions
Do you travel for events?
Yes! I primarily serve South Florida, but am available for travel.
Additional travel fees may apply for out-of-area events.
Are you insured?
Yes, I carry liability insurance to protect against unforeseen circumstances. However, I recommend clients purchase event insurance for additional coverage.
How do we get started?
It's simple and I'll guide you every step of the way:
1. Reach out Fill out the contact form or email me at jac@jacquelynkoester.com and I'll get back to you within 24 hours
2. Discovery call We'll schedule a free 30-minute Zoom or phone call to talk about your event, your vision, and whether we're a good fit. No obligation, just a conversation.
3. Proposal Within 48 hours of our call I'll send you a custom proposal outlining the service, scope, and investment.
4. Contract and deposit Once you're ready to move forward I'll send a contract and deposit invoice to secure your date.
5. Let's get to work After your deposit is received you'll get a welcome email with everything you need to know and we'll schedule our first planning meeting.
Let’s Talk
I'd love to hear about your event. Fill out the form below and I'll get back to you within 24 hours.
